SAP IMPLEMENTATION PLAN:
The implementation program started with KICK OFF meeting on 15th January 2013 with the naming ceremony of the project and team.
PROJECT TITLE – PARIVARTAN
PROJECT TEAM NAME – SAPPERS
A team was constituted under the leadership of Mr. Ajay Jain who has immense knowledge of various functions within the organization as he has headed Purchase, Commercial, Sales, and Projects and has experiences of Finance, Manufacturing etc.
Team comprised of functional area experts with experiences of over 10 years in respective field and also services within the organization and was chosen as the Core Team Member (CTM) for SAP design and implementation.
SAPPERS TEAM PERFORMED VARIOUS OPERATIONS IN 5 PHASES OF IMPLEMENTATION:
In this phase a road-map was prepared wherein decision makers defined clear project objectives and an efficient decision making process thereby identifying the business process that we needed to be mapped into SAP, which modules we are going to use and what functionality we are going to use for each module.
It’s a document that specifies all requirements of our company within identified scope of the SAP project. Conceptual design phase of the project in which project team defines current business process or the As–Is process first and based on this As–Is business processes, project team developed SHOULD–BE processes by using business re–engineering techniques.
Purpose of this phase is to implement all documented requirements in the business blue print by performing integration testing and getting SAP ready for productive operation.
This phase is to finalize our entire system configuration and environment, including tests, user training and productive system setup and developing a cut over plan.
Go live and support
This phase is to go productive with production system, dismantle existing system (legacy system) and end user starts their transactions in R/3 (SAP).
Each of the above phases was further sub-divided into various activities with specific timelines.
SAP team configured various modules and went live on 5th October 2013 with merged entity of GBL and GEL together with GHL companies on SAP platform, and closed the legacy system. Going live was a great challenge as all the master data, coding and business process of entering into system was completely overhauled and this meant a great change in method of working and also to embrace the change to SAP screens. This in itself was very uncomforting and unsettling in the start. However as time elapsed with great commitment and zeal of all BPO’s, CTM’s and users we are now seeing minimum disturbances and we are certain we can achieve success within a short period of time.